Office Manager

Responsibilities:

• Full day-to-day management of the CEO’s calendar, including scheduling, prioritization, coordination, and ongoing follow-up.

• Ongoing coordination and synchronization of the Directors’ calendars.

• Preparing and documenting agendas for meetings.

• Coordinating Board of Directors meetings.

• Confirming participants’ attendance and following up ahead of scheduled meetings.

• Organizing international business travel, including flights, accommodation, transportation, schedules, and other related arrangements.

• Coordinating the Company’s participation in conferences and other external events, including registration, travel arrangements, schedules, and related logistics.

• Taking full responsibility for the Company’s office environment, employee experience, and overall office appearance, including, but not limited to:

Company events, team-building activities, and social initiatives.

Employee gifts and company merchandise.

Organization and coordination of visits to the Company’s offices.

Ongoing office management, including coordination with cleaning and other office-related service providers.

Ordering refreshments, catering, deliveries, and supermarket supplies.

Organizing internal Company gatherings, from calendar invitations and attendance coordination through refreshments, agendas, setup, and decoration.

• Preparing purchase orders and coordinating the internal approval process.

• Communicating and coordinating with vendors and service providers regarding orders, pricing, deliveries, invoices, and other ongoing matters.

• Tracking purchase orders, deliveries, invoices, and payments, and coordinating with the relevant Company stakeholders, including the accounting function and vendors, to ensure timely processing and resolution of outstanding items.

• Managing and monitoring the Company’s employee attendance system.

• Scheduling and organizing semi-annual employee performance review meetings.

• Supporting the recruitment process, including collecting and organizing CVs, contacting candidates, scheduling interviews, and maintaining ongoing candidate follow-up.

• Welcoming and hosting visitors and guests at the Company’s offices.

• Handling ad hoc administrative and operational tasks as required.

Requirements and Personal Attributes:

• Highly proactive, with the ability to independently identify needs, take initiative, and drive tasks through completion.

• Strong organizational and multitasking skills, with excellent attention to detail.

• Willingness and flexibility to work additional hours when required.

• Excellent interpersonal and service-oriented approach.

• Pleasant, professional, and positive attitude.

• High level of motivation, energy, and ownership.

• Ability to work effectively in a dynamic, global, and fast-paced environment.

• High level of English, both written and spoken.

• Strong proficiency in Microsoft Office.

• Strong self-learning skills and the ability to independently learn and adapt to new tools, systems, and processes.

• Highly motivated, energetic, and driven, with a strong desire to learn, contribute, and get things done.

• Strong sense of ownership and accountability, with the ability to take responsibility for tasks and processes from start to finish.

• Ability to work independently and execute tasks reliably with minimal supervision or need for follow-up.

* משרה זו פונה לנשים וגברים כאחד.